########################################################################################## # HOTELDRUID # # Copyright (C) 2001-2016 by Marco Maria Francesco De Santis (marco@digitaldruid.net) # # # # This program is free software: you can redistribute it and/or modify # # it under the terms of the GNU Affero General Public License as published by # # the Free Software Foundation, either version 3 of the License, or # # any later version accepted by Marco Maria Francesco De Santis, which # # shall act as a proxy as defined in Section 14 of version 3 of the # # license. # # # # This program is distributed in the hope that it will be useful, # # but WITHOUT ANY WARRANTY; without even the implied warranty of # # MERCHANTABILITY or FITNESS FOR A PARTICULAR PURPOSE. See the # # GNU Affero General Public License for more details. # # # # You should have received a copy of the GNU Affero General Public License # # along with this program. If not, see <http://www.gnu.org/licenses/>. # ########################################################################################## HotelDruid version 2.2.1 Program for hotel rooms management or weekly and daily rental of apartments. http://www.hoteldruid.com SECURITY If hoteldruid is used in an insecure net environment it's advisable to activate the password of administrator user and eventually use ssl connections. There shouldn't be problems if more computers access the database simultaneously and normal users will not be able to perform actions not permitted by privileges assigned to them. WARNING It's advisable to secure all data and make frequent backups of the database using the backup system supplied in hoteldruid. REQUIRED SOFTWARE -apache (>=1.3.26) or another web server that supports php -php (>=3.0.18) with extension for postgresql, mysql or sqlite3 -postgresql (>=7.4.7) or mysql (>=4.1.11) or sqlite (>=3.7.9) -a browser that supports html 4.01 with utf-8 encoding The indicated versions are the tested ones, it could work also on the percedent ones. The program has been tried only on Linux, in theory it should work also on other operating systems that support the previous programs. APACHE CONFIGURATION: Apache must have php support and execute with it the pages with php extension. That normally is the default for php4, while for php3 you could have to add the line: AddType application/x-httpd-php3 php in the configuration file of Apache (httpd.conf or srm.conf). MYSQL CONFIGURATION: in order to create a user in mysql connect to the mysql database (command "mysql --user=root mysql") and execute this query: GRANT ALL PRIVILEGES on databasename.* to user@localhost IDENTIFIED BY 'pass'; changing databasename, user and pass with your data. POSTGRESQL CONFIGURATION: make sure that the postgres server is started with the option "-i" in order to allow connections via TCP/IP (in Debian 2.2 put "PGALLOWTCPIP=yes" in /etc/postgresql/postmaster.init, in Red Hat 7.2 put "tcpip_socket = true" in /var/lib/pgsql/data/postgresql.conf). Moreover you must have the right permissions in the file pg_hba.conf (normally you don't need to change the default ones). In order to create a user in postgresql use the command "createuser -d -P user_name" issued by user postgres ("su postgres" from root). SQLITE CONFIGURATION: the sqlite database is actually a file that resides in the dati folder, so if you're using php version 5.3 or superior there is no need for any special configuration. In the data to connect to the database you don't need to insert the username, password and server name. INSTALLATION Copy the folder hoteldruid to a directory reachable from the web (DocumentRoot in the configuration files of apache), and point the browser at http://localhost/hoteldruid/index.php (or where you have positioned the folder). The dati directory inside hoteldruid MUST have write permissions for the user with which the server web runs (user www-data in Debian), also after the installation. So if you use a hosting service they could have to be changed through ftp: for example with cuteftp (win) or gftp (linux) connect and right click the dati directory on the server (right column), choose the CHMOD option and add write permissions (755 or 777). After the first screen, where you can choose the language, you insert the data to connect to the database, default values are already filled in that should be right in the majority of cases. The password is only necessary if activated in the postgres or mysql server. In Debian with php3 answer yes to the question regarding the extension "pgsql.so". After having inserted the data about the apartments (at least the number), you must create the year that you want to manage (later on you can add months at the end of the period you choose now, but not remove any). If a previous year exists you can import prices and any reservations in months common to the 2 years. At the end you arrive to the main screen, that I think is quite intuitive. Before being able to insert reservations the prices for the relative periods will need to be inserted. To uninstall delete the directory hoteldruid and destroy the created database ("destroydb databasename" or "dropdb databasename" depending on the version for postgresql). UPGRADING FROM PREVIOUS VERSIONS Before upgrading you should make a backup of the database with the hoteldruid backup system and save hoteld_backup.php, otherwise you could LOSE ALL DATA! Also check that the new required software is compatible with your current one. Leave in the folder where hoteldruid or php-residence is installed only the folder dati (with write permission for the web server) deleting all the rest. After that, copy the files of the new version (except the folder dati naturally) and BEFORE ANYTHING ELSE access the main menu (as administrator user if the login is activated) and press the "update" button waiting until it ends to load the page. If add-on modules or themes are used remember to copy them too with the new version files. It's possible to change from a postgresql database to a mysql one or vice versa using the backup system. If you're using a sqlite database, upgrading to a new version is not supported for HotelDruid versions before 2.0. If you have an earlier version, firstly you'll have to move to a mysql or postgresql database with the backup system. If you're using a mysql version inferior to 4.1 it's recommended to create a backup file before upgrading mysql to a version equal or superior to 4.1 and to restore that file just after it. If you are upgrading from a version prior to 1.1 then internet templates evetually present in their default locations will be renamed. Files with the old names including the contents of the files with the new names will be created too, but it's recommended to update the links in the rest of your site to point to the new names. TIPS -Use the buttons of the browser in order to return from the visualization of a document. -Always insert numbers with a maximum of 2 decimals as currency. In order to separate decimals you can use a comma or a point, but don't separate the thousands. -If no method for the assignment of an apartment is inserted in a reservation, the program will automatically assign the apartment taking into account the number of people and the priority of the apartments (lower priority is assigned first). -Already begun and checked-in Reservations are considered fixed. To move those already begun, an option is offered when you try to move them in non empty apartments. -the assignment rule 1 can be used for apartments reserved to agencies that must be informed in case of a reservation. -With the assignment rule 2 you can for example associate a rate called "4 people" to the apartments that can accommodate 4 people. -If you don't want the program to automatically assign the apartments insert all the reservations in a fixed apartment. -You can assign a different price for each period even if there are only 8 periods in the prices insertion page (insert 8 each time). -If you work between 2 years don't create the new year until it actually begins. You can insert reservations of the next year from the menu of the current year, extra months can be added by selecting the rates table and using the 'Add Periods' button. When the new year arrives create it and import the reservations from the previous year (to do that the same types of periods of the previous year must be used and if the periods are weekly also the same starting/ending day of the week). It is recommended to keep atcivated the option in "configure and customize" to automatically create the new year on January the 10th. -For the apartments names use for example 07 or 007 instead of 7 to have ordered months tables. -The recommended browser is mozilla firefox or any other mozilla based browser (www.mozilla.org). -New disabled users can be added, and their selected columns in the customizations page changed, for having different profiles in the table with all the reservations. -If the rooms are usually cleaned the day before the client arrives, in the customization page, the time when a reservation is considered to have started can be changed so it doesn't get moved. -If hoteldruid is used from the Internet, a copy can be installed also on your home computer and subordinated (from configure -> interconnections) to the Internet installation in case the connection is temporarily unavailable. INSERTION OF DOCUMENTS From "configure and customize", clicking on their number, you can edit the texts of documents to be printed, saved or emailed. The texts must be inserted in HTML or RTF format, or in simple text to send emails. You'll find some examples of alredy usable documents after intalling hoteldruid. To easily insert an RTF document you can write the text in your preferred program (like Word or OpenOffice), save it in RTF format and reopen it with a text editor, then copy all the text and paste it in the document. In the documents you can use predefined variables that, if left empty, will be replaced by spaces to be filled up by hand. The document parts that are enclosed in [r][/r] tags will be repeated for each reservation (if these tags are not present the whole document will be repeated). Inside these parts other lists can be inserted with tags [r2][/r2] (for guests) or [r3][/r3] (for extra costs). For example for the list with guests data the variables end all with the "_guest" suffix. Some available variables that can be inserted are (the complete list is in the page where you modify the document): Client's data: [surname] surname [name] name [birthdate] birthday [Mr] '' (if male) or 's' (if female) [nation] origin nation [city] residence city [street] street [street2] the same as $street but if it's not defined it inserts the word street before the spaces [street_number] street number [postal_code] postal code [telephone] telephone number [telephone2] second telephone [telephone3] third telephone [fax] fax number Reservation's data: [people_num] number of people [extra_beds_num] number of extra beds from the costs [people_num_tot] number of people + extra beds [price_tot] complete price [deposit] deposit [deposit_rest] complete price - deposit [starting_date] starting date [ending_date] departure date [rate_name] rate name [rate_price] price without extra costs and discount [discount] discount [comment] comment [occupied_unit] room or apartment number [units_list] list of rooms or apartments that can be assigned, separated by commas [paid] what has been paid until now [all_extra_costs] list with all the extra costs and their respective values [sel_extra_cost_name] name of the extra cost selected before viewing the document [sel_extra_cost_value] value of the extra cost selected before viewing the document [today] today date [price_tot_p], as the previous ones without final _p [deposit_p],[paid_p], but formatted with points or commas [deposit_rest_p], between thousands and decimals [rate_price_p], [discount_p], [all_extra_costs_p], [sel_extra_cost_value_p] [repetition_error] when not empty the current reservation is not added to the document [email_already_sent] 1 if an email with the same subject has already been sent to client, otherwise 0 [error_message] when not empty its contents are shown instead of the document In addition, you can also create custom variables like [var] or arrays like [var1(var2)]. To assign a fixed value to an array within the document you can use the notation [var1('value')]. WEBSITE PAGES Pages can be created to be inserted in an internet site, for example to allow the visitors to check availability and to ask to reserve by email. You can access the creation of the paes from the "Configure and customize" button on the 'Main Menu' page. You can create the files directly at their final position by setting the target directory in "configure and customize". This way the pages will be automatically updated at new year creation and on database upgrades. If you move the page to another website (always with php support), it will have to be able in any case to access the database with the data inserted at its creation. You can insert the html at the beginning and the end of the file, so you are able for example to enclose the availability form in a table or inside the body of a page from your website. Creating again the file you can modify all the settings and the form phrases previously inserted. The website pages can be viewed in framed mode by adding ?framed=1 to their URLs, this way a simplified version of the template, that can be customized with an external css file, will be shown. This mode can be used for example to start availability requests from a box (iframe) inside other pages of the website. If you also add &blank=1 to the URL the form will be opened in a new window. USERS MANAGEMENT Users management can be accessed from the "Configure and customize" page. New users can be used for giving direct access to agencies by the owner, or by an agency for giving the possibility to the owners to check availability and block periods. You can limit the apartments that a user can use in two ways: by allowing him to insert reservations only in selected periods of assignment rule 1, or by allowing him to use only rates related to some apartments by the assignment rule 2 and not allowing him to insert or modify the assignment of the apartments. If the administrator password gets lost you can delete the file abilita_login inside the dati directory, this way the login will be disabled and anybody will be able to access with administrator user privileges. THANKS Thanks to Stan Khodjaev from icojam.com for releasing the "Marmalade", "Blue Bits" and "Blueberry" icon set into the public domain. LICENSE See file COPYING. AUTHOR Marco M. F. De Santis Email: marco@digitaldruid.net |